AV Hire Terms and Conditions

UQ’s ‘AV Hire’ provides services for the UQ community including UQ staff, UQ students and external clients using UQ facilities hired through UQ Room Bookings.

AV Hire does not provide services or equipment for use at personal functions not held at UQ facilities.

AV Hire is generally a cost recovery service and charges apply for all equipment and services provided. Terms and conditions apply.

Important Notice – Privacy and Terms and Conditions:

  1. AV Hire uses an online booking facility, which is operated by a third party (non-UQ) service provider (currently EZ Web Enterprises, Inc.) and is hosted outside Australia.  You will need to create an account to use the online booking facility and your use of the facility will be subject to the third party service provider’s terms and conditions and any applicable privacy policy and, if you place an order that UQ accepts, UQ’s applicable AV Hire Terms.
  2. By using the online booking facility (or by making a booking by other means) you authorise UQ and its staff and third party service providers to collect, use, disclose, store, transfer overseas, and otherwise deal with personal information (as defined in the Information Privacy Act 2009 (Qld)) they obtain in connection with your use of the online facility or in connection with any order for, or the use or supply of, AV Equipment or Services, where such dealings are for the purpose of such use or supply, or for the exercise or enforcement of rights or compliance with obligations connected with such use or supply or are as otherwise permitted or required in accordance with applicable laws or any privacy policy of UQ or such third party service provider.  If you provide personal information about other individuals, you warrant you have the necessary consents, approvals and authority to provide their personal information and the preceding authorisation.
  3. To the extent permitted by law, UQ excludes all liability of any kind whatsoever under all legal theories in relation to EZ Web Enterprises, Inc. and all other third party service providers.
  4. If you do not want to create an online account for the use of the online booking facility, please contact AV Hire directly to place an order: (07) 334 66981 or itsupportdesk@its.uq.edu.au.

Please click here to browse the online catalogue or place an order.  PLEASE NOTE, a booking will not be complete until the order has been accepted by UQ in accordance with the relevant AV Hire Terms (which will be attached to the order).

Example Systems

The following are some example setups of common AV Hire event setups.

Public Address Systems

AV Hire can supply and setup standalone PA systems as well as microphones for existing spaces at UQ.

 

Lighting & Staging

AV Hire can setup custom staging and lighting for your special event

 

Audio Recording

AV Hire can record audio from events and provide the recording back in MP3 or CDA format

Projection Systems

AV Hire can supply and setup portable data projectors, screens, and monitors for your functions.

Video Conferencing

AV Hire can provide a rollabout VC unit that can be installed and configure into your meeting room or lecture theatre so that you can use Video Conferencing. These conferences can be multipoint and be recorded it required.

Live Streaming

AV Hire can livestream your event to the internet, for both live viewing and playback after the event. Below is a sample of a recording from Graduations.

Here is the link that takes you to the University of Queensland livestream site.

For a list of equipment prices please click here.

For quotes and any other enquiries please contact us on the details below:

Phone 07 3365 6000
Or email the support desk itsupportdesk@its.uq.edu.au.

 

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