Calendar sharing allows a user to grant access to their own calendar to a nominated delegate. These permissions can be assigned used the 'Delegate Access' menu in Outlook 2010. Instructions are as follows:

Step 1: Open the Delegate Access menu

Delegate access
  1. Select the 'Home' tab
  2. Select 'Account Settings'
  3. Select the 'Delegate Access' option

Step 2: Delegate permissions

  1. Click the 'Add' button and select the user(s) to whom you wish to Delegate permissions from the Global Address List
Calendar Author
  1. Select the level of access you wish to Delegate to your Calendar
  2. Check the option to send the Delegate an email advising them of their new permissions
  3. Press the 'OK' button

Step 3: Opening the shared calendar

If you checked option c) above, your new delegate should receive an email containing instructions for opening the shared calendar. If not, the calendar can be opened as follows:
Shared Calendar
  1. Your Delegate selects their 'Calendar' tab
  2. Then selects the 'Open Calendar' menu
  3. Then selects the 'Open Shared Calendar' option
  4. This will bring up the 'Open Shared Calendar' menu box, from which you can click the 'Name' button to select the user from the GAL, then select 'OK' to open the calendar.

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