This Guide provides basic instruction on using the Collaboration Meeting Room function of Cisco Jabber for Desktop Video Conferencing at UQ.

What is the Collaboration Meeting Room (CMR)?

The Collaboration Meeting Room (CMR) is a personal Virtual Meeting Room, which once configured remains active and usable on the UQ Video Conferencing infrastructure.

Who has access to a CMR?

the CMR Service is available to every UQ Cisco Jabber User.

If you have not had your UQ Cisco Jabber account activated, or have not installed Cisco Jabber 10.6, please head to the following guide first:   

    Cisco Jabber Setup Guide

For a general over view of Cisco Jabber Desktop Video Conferencing, please see:

    Cisco Jabber User Guide

Configuring your Collaboration Meeting Room

Once you have familiarised yourself with the basic functions of the Desktop Video Conferencing service, Please follow the steps below to configure the Collaboration Meeting Room:

1. Use a web Broswer (Firefox or Chrome recommended) to browse to:

    http://tps-tms.av.its.uq.edu.au/tms/user

2. Log in with your UQ credentials (you may have to do this twice depending upon your browser):

3. Click the 'Open Collaboration Meeting Room' Link:

4. Click 'Set up your CMR':

5. Setting a Meeting Room Name- You can enter a custom name to be displayed for you Meeting room.

    If left blank, the default is 'Meeting Room for <first_name> <middle_name> <last_name>'. This can be changed later.

    Click 'Next':

6. Setting a host PIN- you may change this to PIN of your choice, or leave the auto-generated Host PIN (this can be changed later).

    Leave the Guest PIN blank for now, and click 'Finish':

Your Collaboration Meeting Room should now be configured.

Customising your Collaboration Meeting Room

You should now see The Collaboration Meeting Room Controls / Options page:

The Numbered Controls above are as follows:

  1. Edit Name: Change the Displayed Name of your Collaborative Meeting Room.
  2. Create email message: generates an email with the connection options for your CMR, to be sent to potential participants.
  3. Edit PIN: Allows you to change your Host PIN, and configure a Guest PIN if desired.
  4. Layout: allows you to change the Layout of your CMR.
  5. Auto-conneted Participants: Allows you to set participants who will be called automatically when the first participant connects to your CMR and disconnected when the last participant disconnects.
  6. Delete: Allows you to Delete you Collaborative Meeting Room (you can set it up again as per this guide at a later date).

Host / Guest PINs:

  • Host PIN: The Host PIN is entered by the host when connecting to the Meeting Room. This activates the meeting. the meeting remains inactive until the Host enters, and any Guests connected will remain effectively waiting On Hold until the Host connects.
  • Guest PIN: The Guest PIN is optional- if set, Guests enter the PIN when prompted, followed by '#'. if not set, Guests just push '#' when prompted for a PIN.

Using your Collaboration Meeting Room

The CMR is dialled just like any other Video conferencing address, at one of the 2 options displayed at your CMR homepage:

Participants will be prompted to enter a PIN:

The Host enters the Host PIN when prompted, followed by '#'. This activates the Meeting Room.

Guests enter the Guest PIN when prompted, followed by '#'. if no Guest PIN is set, Guests just push '#' when prompted for a PIN.

Any Guests connected before the Host will remain effectively waiting On Hold until the Host connects.

For more information regarding the use of Video Conferencing at UQ, please see:

UQ Video Conferencing Overview

Should you have any questions or experience any issues, please contact the ITS Helpdesk:

Phone (07) 336 56000
Email: help@its.uq.edu.au

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